When you are planning an outdoor wedding, you have to think about different things than an indoor wedding. You need to consider:
A lot of these things are not necessary to think about with an indoor wedding. This makes things tough when you are planning as most planners that you can buy are not specific to outdoor weddings. Outdoor weddings require a little more planning, but are worth the effort.
When you are considering options for food and drinks, make sure the caterers know that the wedding will be outdoors so they can be prepared to have everything in advance. They will also be able to tell you if they need things like power hook-ups or a prep tent.
Speaking of power, find out early if your site has power and how much it can handle so you know if you will need to rent a generator for the caterer, lighting, DJ, etc.
If your wedding will go into the night, proper lighting will be required. Some sites have flood lights, but that can take away from the ambiance. Twinkle lights or chandeliers can be strung around to add lighting for the evening as well as add to the ambiance. Just make sure you have enough power for all of the lights in advance.
Decorations can be as simple as the lighting and center pieces or much more elaborate. If you are attaching decorations to anything, make sure you get your ideas approved to avoid any potential safety issues or added fees for accidental damage.
The pre-approval of decorations is especially important if you are renting a tent as certain ways of hanging decorations can cause damage that is not covered by protection plans. However, tents provide a blank canvas to create your vision on as well as shield you from the elements and create great lighting for photos.
Unlike having your wedding indoors, you will need to make sure you have tables, chairs, linens and place settings. These things will have to be brought to your site. If you are renting a tent, talk to the same company. Often they rent these items as well or can tell you where to obtain them. It makes things easier if you are dealing with as few vendors as possible.
Bugs can be an uninvited guest at an outdoor wedding. If you are in an area that has a lot of stinging bugs consider incorporating citronella candles into your center pieces and having the area sprayed a few days in advance.
Lastly, having a backup plan for weather is a must. Tents can provide cover against rain, but if the wind picks up, the tents may have to be evacuated. Purchasing insurance to help you recover your costs in case of severe weather is a wise thing to consider as well.
Once you have put the effort into planning your special day, don’t forget to enjoy it!