Lighting is a really important component of your event but often overlooked. Things that you should consider for lighting are
- time of day of your event,
- time of year of your event,
- the look/feel going for,
- the parking area,
- if you are having a separate party area, and
- existing lighting in the area the event is taking place.
Time of Day
If you are having a daytime event you may not need lighting even if your event is under a tent. However, if you are having a night time party you will need to make sure that people can see to party, go to the bathroom and get to their car at the end of the night.
Time of Year
When you do a site visit in the summer at your wedding time keep in mind the sun will go down earlier in the fall/winter. Another thing to keep in mind is daylight savings time. Daylight savings time will change the time the sun goes down so make sure to account for the time change when you are planning your event.
Look/ Feel You Are Going For
The type of atmosphere you are trying to create is going to play a role in the type of lighting you choose.
Bright lights will take away from a romantic setting while low lights may set the wrong tone if you are looking to get a party going on the dance floor.
Will people be able to find cars at the end of the night? Even if there are lights on the outside of the building, going to see how far the lights will illuminate at night is a good idea. This way you can make sure that if you have guests parking far out from the venue lights on the building you can insure they will be able to safely find their car.
Will you want a different mood set for the dancing than for dinner and the ceremony? Maybe you will need uplighting that will be turned on later in the event to transform a romantic wedding ceremony and dinner into a dance party. Or maybe you are looking to take a daytime family affair into a nighttime evening of romance.
Existing Lighting in The Area
What type of lighting exists may determine what you can do lighting wise and what you need to worry about. If you are competing with flood lights you may need to decide on using all white lights instead of color that will get washed out.
Whatever the type of event you are creating, make sure to spend some time thinking through the lighting.