We frequently get asked how far out rental items such as tents, tables, chairs and linens should be booked. Below are general guidelines to follow.
The earlier you rent the better prepared you and the rental company will be for your event. For weddings or very large events (200 people and above), book 3 months or farther in advance to make sure you get exactly what you need. Most companies will book a year or more in advance if you are willing to put a deposit down on the job. Also, companies can still help you if you book closer to your event but it will be subject to availability. If you are renting items for an event during peak season (May, June, Sept) book out twice as far in advance.
Tent – 1 – 2 months in advance
Tables – 2 – 4 weeks in advance
Chairs – 2 – 4 weeks in advance
Linens – 2 – 4 weeks in advance