Having people over for a party or holiday dinner is so much fun. Sometimes, though, your family and party outgrow your space. A great way to overcome this is to add extra space by tenting your deck or patio.
A deck or patio usually has door access that can help the flow of people. The door can stay opened even in the dead of winter by heating the tent. Even in bad weather a tent can provide extra party space with minimal exposure to the elements.
Making your event go smoothly is a top priority for your rental company. The more information you can give them up front the better. This will help get you the most accurate quote possible and make the event set up and break down go off without a hitch.
If you are just getting started in the planning process you might not know all the answers to the questions on the below questionnaire and that’s ok. These questions will help you get a clear picture of what you will need and what you need to think about.
Some important things to think about are how many people will be invited, venue rules about deliveries/pickups, lighting available and noise policies.
It may seem like there are a lot of questions about set-up, but they can be broken down into a few categories of items that need to be discussed.
- Time frame
- Is there flexibility with set up or does it have to occur on a certain day or within a certain time frame?
- When does your event set up start and when does the event actually start?
- What kind of access will be available?
- What size is the space?
- Are there any aspects of the space that may need to be addressed (trees, uneven ground, low ceilings, etc.)?
- Equipment to be set up
- Some items require special knowledge to set up and will be installed by your rental company. Things such as tables and chairs may be dropped off for you to set up. If you want certain things set up, make sure you communicate that with your rental company early. Also, be aware that some set ups may come with fees. Make sure to ask about any additional costs.
- Where in your space are things to be installed?
Take Down Questions
There are a few really important pieces of information to coordinate and questions to ask about take down. They are
- How should the equipment be left for pick up (i.e. dishes scraped, chairs stacked, etc.)
- Who is responsible for the take down of the equipment?
- Make sure if there are specific parameters for take down that you communicate them early.
- When does your event end.
You may not have all the answers when you first contact a rental company but make sure you get as much information together as soon after contacting companies so that you are looking at accurate quotes and can be comfortable with the company you hire.
Lighting is a really important component of your event but often overlooked. Things that you should consider for lighting are
- time of day of your event,
- time of year of your event,
- the look/feel going for,
- the parking area,
- if you are having a separate party area, and
- existing lighting in the area the event is taking place.
Time of Day
If you are having a daytime event you may not need lighting even if your event is under a tent. However, if you are having a night time party you will need to make sure that people can see to party, go to the bathroom and get to their car at the end of the night.
Time of Year
When you do a site visit in the summer at your wedding time keep in mind the sun will go down earlier in the fall/winter. Another thing to keep in mind is daylight savings time. Daylight savings time will change the time the sun goes down so make sure to account for the time change when you are planning your event.
Look/ Feel You Are Going For
The type of atmosphere you are trying to create is going to play a role in the type of lighting you choose.
Bright lights will take away from a romantic setting while low lights may set the wrong tone if you are looking to get a party going on the dance floor.
Will people be able to find cars at the end of the night? Even if there are lights on the outside of the building, going to see how far the lights will illuminate at night is a good idea. This way you can make sure that if you have guests parking far out from the venue lights on the building you can insure they will be able to safely find their car.
Will you want a different mood set for the dancing than for dinner and the ceremony? Maybe you will need uplighting that will be turned on later in the event to transform a romantic wedding ceremony and dinner into a dance party. Or maybe you are looking to take a daytime family affair into a nighttime evening of romance.
Existing Lighting in The Area
What type of lighting exists may determine what you can do lighting wise and what you need to worry about. If you are competing with flood lights you may need to decide on using all white lights instead of color that will get washed out.
Whatever the type of event you are creating, make sure to spend some time thinking through the lighting.
Whether you are having a wedding, a bridal or baby shower, a graduation party or any other party, picking linen sizes can be a bit of a mystery. There are a few things to answer to help determine they size linens to use.
Things to consider
The first thing to consider is do you want floor length linens or knee length linens. Before you decide on whether you should have linens to the knee or to the floor, there are a few things to consider.
- Style of the event/wedding – Is this a formal event or more casual?
- Venue – Does the venue provide a certain type of linen? Does the venue lend itself more to a formal style or a casual style?
- Budget – How much do you have in your budget for linens?
To the Floor Linens
Floor length linens are often seen in photos of formal events. There are a lot of reasons to go with floor length linens as well as draw backs.
- Pros. Floor length linens have an elegant look to them regardless of the color with the added benefit of covering the legs of the tables.
- Cons. They are also more expensive (sometimes much more so) than knee length linens. Getting caught in them and spilling drinks on the table can also happen especially if there is a lot of extra linen at floor.
To the Knee Linens
While to the knee linens have traditionally been reserved for less formal events, that is starting to change especially when the chairs are being covered as well.
- Pros. Linens to the knee are cheaper than floor length linens. It is also less likely someone will trip or get caught in a knee length linen.
- Cons. The draw back to knee length linens is that table legs show and they are not as elegant of a look as floor length linens.
Generally speaking, there are 2 places we recommend floor length linens.
- Food Tables. We recommend floor length linens on food tables because extra supplies are generally stored under the tables and you don’t want to see all of the things being stored.
- Cocktail Tables. Cocktail tables usually have floor length linens on them because the feet and leg are obvious and if you are using rental equipment they will look a little rough.
At the end of the day, few people are really going to notice if you had linens to the floor or to the knee.
Lastly, different tables take different size linens, so to help ensure you get the exact size you need for the look you want, check out our Helpful Information sheet that shows what size linens go with the different size tables.
Wedding planning can be a whirl wind of an experience. A bridal shower is often a fun break from the stress for a bride, but what kind of shower do you throw the bride-to-be?
While there are a lot of new trends, the traditional bridal show is still very popular and if the bride-to-be is having a traditional wedding, this is probably the route to go.
- In the home party of women invited to the wedding
- Restaurant – still a party of women invited to the wedding
- Memosa bar – a smaller, closer group of female friends
More sophisticated trends have become more popular in the last few years. They offer a fun themed alternative to a traditional bridal shower and is a great excuse to get together with the girls.
- Wine tasting
- Cooking class
- Paint night
- Tea party
- Breakfast at Tiffany’s
- Parisian theme
With couples living together first, it lends itself to new trends. They may be part of a traditional party but generally speaking, there are no gifts.
- Charity – bring donation
- Honeymoon – either bringing money to put towards the honeymoon or the couple registers on a honeymoon site for you to contribute towards the trip
What kind of bridal show have you hosted or have you attended lately?