Having people over for a party or holiday dinner is so much fun. Sometimes, though, your family and party outgrow your space. A great way to overcome this is to add extra space by tenting your deck or patio.
A deck or patio usually has door access that can help the flow of people. The door can stay opened even in the dead of winter by heating the tent. Even in bad weather a tent can provide extra party space with minimal exposure to the elements.
Making your event go smoothly is a top priority for your rental company. The more information you can give them up front the better. This will help get you the most accurate quote possible and make the event set up and break down go off without a hitch.
If you are just getting started in the planning process you might not know all the answers to the questions on the below questionnaire and that’s ok. These questions will help you get a clear picture of what you will need and what you need to think about.
Some important things to think about are how many people will be invited, venue rules about deliveries/pickups, lighting available and noise policies.
It may seem like there are a lot of questions about set-up, but they can be broken down into a few categories of items that need to be discussed.
- Time frame
- Is there flexibility with set up or does it have to occur on a certain day or within a certain time frame?
- When does your event set up start and when does the event actually start?
- What kind of access will be available?
- What size is the space?
- Are there any aspects of the space that may need to be addressed (trees, uneven ground, low ceilings, etc.)?
- Equipment to be set up
- Some items require special knowledge to set up and will be installed by your rental company. Things such as tables and chairs may be dropped off for you to set up. If you want certain things set up, make sure you communicate that with your rental company early. Also, be aware that some set ups may come with fees. Make sure to ask about any additional costs.
- Where in your space are things to be installed?
Take Down Questions
There are a few really important pieces of information to coordinate and questions to ask about take down. They are
- How should the equipment be left for pick up (i.e. dishes scraped, chairs stacked, etc.)
- Who is responsible for the take down of the equipment?
- Make sure if there are specific parameters for take down that you communicate them early.
- When does your event end.
You may not have all the answers when you first contact a rental company but make sure you get as much information together as soon after contacting companies so that you are looking at accurate quotes and can be comfortable with the company you hire.
Lighting is a really important component of your event but often overlooked. Things that you should consider for lighting are
- time of day of your event,
- time of year of your event,
- the look/feel going for,
- the parking area,
- if you are having a separate party area, and
- existing lighting in the area the event is taking place.
Time of Day
If you are having a daytime event you may not need lighting even if your event is under a tent. However, if you are having a night time party you will need to make sure that people can see to party, go to the bathroom and get to their car at the end of the night.
Time of Year
When you do a site visit in the summer at your wedding time keep in mind the sun will go down earlier in the fall/winter. Another thing to keep in mind is daylight savings time. Daylight savings time will change the time the sun goes down so make sure to account for the time change when you are planning your event.
Look/ Feel You Are Going For
The type of atmosphere you are trying to create is going to play a role in the type of lighting you choose.
Bright lights will take away from a romantic setting while low lights may set the wrong tone if you are looking to get a party going on the dance floor.
Will people be able to find cars at the end of the night? Even if there are lights on the outside of the building, going to see how far the lights will illuminate at night is a good idea. This way you can make sure that if you have guests parking far out from the venue lights on the building you can insure they will be able to safely find their car.
Will you want a different mood set for the dancing than for dinner and the ceremony? Maybe you will need uplighting that will be turned on later in the event to transform a romantic wedding ceremony and dinner into a dance party. Or maybe you are looking to take a daytime family affair into a nighttime evening of romance.
Existing Lighting in The Area
What type of lighting exists may determine what you can do lighting wise and what you need to worry about. If you are competing with flood lights you may need to decide on using all white lights instead of color that will get washed out.
Whatever the type of event you are creating, make sure to spend some time thinking through the lighting.
When you rent a moonbounce and have it delivered, we install your inflatable. However, if you are picking up the moonbounce from our warehouse you will need to install it yourself. Below is a step by step guide to safely install the inflatable you are picking up. If you have any questions, call us and we will be happy to walk you through the process.
Summer brings heat which can be great for parties (especially pool parties) but not so good for food. Keeping food cold can be a problem but there are some DIY things you can do and some products you can use to keep things cold.
Kiddie Pool Full of Ice
Bowls inside of bowls filled with ice
Prodyne ICED Dip-on-Ice Stainless-Steel Serving Bowl
While these options will help keep food cold it will still need to be refreshed frequently. When in doubt, throw it out. Even if the food has been on ice don’t save food that has been out for more than a few hours.
Back to school. It can bring tears of joy or sad tears depending on the age of your child(ren). Either way, it’s a great time to host a party.
First things first: Adult party or party with the kids?
Adult only parties are usually thrown the day kids go back to school and are popular with people who have children going to kindergarten. They usually take place during the school day to allow parents to commiserate together about their babies being so grown up.
Parties with the kids invited usually take place just before or shortly after they go back to school. This allows parents and friends to party together to celebrate a new school year.
If you are going to have a neighborhood party, doing the party a little before school starts will work. If you are going to invite school friends it is probably best to wait until school is back in session to make invites easier.
If you want to go all out with decorations, back to school is a great theme to do that. Check out Pinterest for some decoration ideas. Blackboards, apples, scissors and pencils can all be used to decorate tables, create menu boards and define activities.
Speaking of activities, things like bobbing for apples or create your own candied apple are great for the back to school theme as well as games such as hopscotch and dodge ball.
Food and drinks
Back to school time is a time of transition. Summer food such as watermelon, fruit and grilled vegetables are still in season but apples and heavier foods are coming in season. Doing a little of both summer and fall foods will help make a fun menu. So will serving lemonade and cider (and they can both be made for adults only).
Kick off the new school year with friends new and old. This time of transition is fun and a great reason to have a party.
You’re party is planned. The guests are invited, rental equipment is secured and the menu is ready… Now what?
First Things First
The first thing to do is to make sure you go over your contracts. If you have a tent coming, make sure your grass is mowed before the scheduled delivery date. If you are having the party catered, make sure you have everything requested by your caterer.
Food and Drinks
If you are doing your own food prep, make sure you will have enough crock pots and serving dishes for everything you are planning on making for the party.
Food prep can take place a week or two early by making things that can be frozen and heated for your party. You should make sure you have as much cooking finished the day before the party as possible so you can heat things and get them out right as guests arrive. This will also give you more time to enjoy your party.
Drink preparations can start as soon as you know you are going to have a party. Most drinks can be bought well in advance and stored so it is one less thing on your to do list the week of your party. Ice can be bought or made early as well so you can make sure that you have enough.
Day of help is something that is often over looked. If you are having a large party it may be helpful to hire a teenager to help refill food and empty trash cans. This will free you up to mingle with guests and take care of more important items.
Getting Your House Ready
Cleaning your house before a party seems obvious, but if you deep clean your house a week or two before your party you will just need to do a once over the day before your party.
Anything that can be done in advance, should be so that it is less stressful the week of the event.
Whether you are having a wedding, a bridal or baby shower, a graduation party or any other party, picking linen sizes can be a bit of a mystery. There are a few things to answer to help determine they size linens to use.
Things to consider
The first thing to consider is do you want floor length linens or knee length linens. Before you decide on whether you should have linens to the knee or to the floor, there are a few things to consider.
- Style of the event/wedding – Is this a formal event or more casual?
- Venue – Does the venue provide a certain type of linen? Does the venue lend itself more to a formal style or a casual style?
- Budget – How much do you have in your budget for linens?
To the Floor Linens
Floor length linens are often seen in photos of formal events. There are a lot of reasons to go with floor length linens as well as draw backs.
- Pros. Floor length linens have an elegant look to them regardless of the color with the added benefit of covering the legs of the tables.
- Cons. They are also more expensive (sometimes much more so) than knee length linens. Getting caught in them and spilling drinks on the table can also happen especially if there is a lot of extra linen at floor.
To the Knee Linens
While to the knee linens have traditionally been reserved for less formal events, that is starting to change especially when the chairs are being covered as well.
- Pros. Linens to the knee are cheaper than floor length linens. It is also less likely someone will trip or get caught in a knee length linen.
- Cons. The draw back to knee length linens is that table legs show and they are not as elegant of a look as floor length linens.
Generally speaking, there are 2 places we recommend floor length linens.
- Food Tables. We recommend floor length linens on food tables because extra supplies are generally stored under the tables and you don’t want to see all of the things being stored.
- Cocktail Tables. Cocktail tables usually have floor length linens on them because the feet and leg are obvious and if you are using rental equipment they will look a little rough.
At the end of the day, few people are really going to notice if you had linens to the floor or to the knee.
Lastly, different tables take different size linens, so to help ensure you get the exact size you need for the look you want, check out our Helpful Information sheet that shows what size linens go with the different size tables.
4th of July is a fun time of year. The weather is hot and the pace is slower with the kids out of school. It is a great time to have a party.
When to plan
If you want to host a party for the 4th of July, planning at least one month in advance is a good idea. This will allow enough time to rent a tent, tables and chairs if you need them. Also, planning earlier will allow more people to be at your party.
July is hot and humid with pop up thunderstorms. These things are easy to plan for and the thunderstorms don’t normally last long. Renting a tent is a great way to deal with both the heat and storms since it will shield you from the sun and the rain. To help with the heat, fans will circulate the air and keep guests cool.
Some fun ideas
For some added fun
- Add sprinklers,
- Frozen drinks,
- Dunk tank,
and other water fun to keep cool.
Thanks to Pinterest we have all see the gorgeous outdoor weddings and parties that make us want to replicate them. However, before you set your heart on an outdoor event, there are some things to consider.
Pros of an outside event
- Have longer to set up – depending on your venue, you may be allowed to set up a day or two in advance so you will have to to decorate.
- Flexibility of how much space needed – venues are confined by walls but an outside wedding or event can take up as much space as you have flat ground to use meaning you can have a larger wedding or have things like a lounge area.
- Take in sights of your venue – Without walls you have panoramic views of the landscape and sunset.
…and the cons
- Weather is unpredictable – A back up plan is a must in case of rain, wind or other weather related issues. While you are at it a plan C is a good idea as well.
- Equipment – You will likely need to rent even basic items such as tables and chairs that most venues provide.
- Bugs – This problem can be easily dealt with by spraying the area a few days in advance and providing bug spray.
If you aren’t sure you want to have an outdoor event, look for a venue that has patios or outdoor space you could use for a cocktail hour. Only having part of the event outdoors will mean you automatically have a back up plan in case of weather but still have outdoor space to enjoy if the weather is nice.